Who can apply?
Any academics/ teaching and administrative staff member of a CIVIS university (including University of Glasgow and University of Lausanne, following specific conditions) can propose a staff week.
The Staff Week must be supported by the Head of the Faculty/ School/ Department/ Administrative Unit. In case the Staff Week is organised based on Erasmus+ Fundings, it needs to be validated by the Erasmus+ Office of the coordinating institution (proved by a signed Letter of Intent).
What types of activities are funded?
The staff week can be held in any format:
- on-site,
- virtual,
- blended.
Blended Staff Weeks can be organised as Blended Intensive Programmes (BIPs) but also with other funding programmes available at institutional level. In case a Staff week is organised as a BIP, a Letter of Intent included in the call, must be submitted with the application.
For the institutional validation please check with your CIVIS Institutional Coordinator for support and relevant contact.
Funding and Support
For further information concerning funding (e.g. subcontracting) please check the guidelines for staff weeks.
Before submitting a staff week proposal, coordinators must secure financial approval from their university’s relevant department and/ or Erasmus+ Office.
General requirements and criteria
Proposals should align with CIVIS strategic goals and objectives and address key themes, such as:
- Internationalisation and research collaboration
- Teaching innovation and challenge-based education
- Capacity building in Higher Education Institutions (HEIs)
- Inclusive governance, civic engagement and academia-stakeholder collaboration
- Institutional transformation, cultural and linguistic diverstiy
When and how to apply?
In 2026, Staff Week proposals can be submitted on a rolling basis, meaning applications are open continuously throughout the year.
To ensure a transparent and comparable assessment, proposals are handled in monthly evaluation rounds:
Monthly review process:
- Cut-off date: Last Monday of each month.
- Scope: all complete submissions received after the previous cut-off and by the current cut-off are included in the next evaluation round.
- Indicative timeline (from cut-off):
- Eligibility check & ranking: 2 weeks
- Validation: 2 weeks
- Notification to applicant: 1 week
- Announcement on website: up to 2 weeks after notification
- Earliest start date: at least 1.5 months after the cut-off date of the evaluation round in which the proposal is assessed.
- Latest ending date: Staff Weeks must be implemented within the eligibility period of the funding source used (institutional resources, Erasmus organisational funding or Erasmus STA/STT)
Please note: According to the Staff Week Guidelines, CIVIS2 funds may only be used for subcontracting costs. If CIVIS2 funding is used for sub-contracting, all activities, including reporting and communication, must be completed by September 2026. Other organisational costs must be covered by the hosting university. Organisers should confirm eligibility, timelines and local funding arrangements with their CIVIS Institutional Coordinator and the Erasmus+ office.
Application Process & Timeline
In 2026, Staff Week proposals can be submitted on a rolling basis, meaning applications are open continuously throughout the year.
Workflow:
|
Duration |
|
|
Cut-off date: |
Last Monday of each month |
|
Eligibility check and ranking |
2 weeks |
|
Validation |
2 weeks |
|
Notification to applicant |
1 week |
|
Announcement on website |
2 weeks |
|
Earliest start date |
1,5 months after end of call |
|
Latest ending date |
Implementation by end of September 2026 |